🏠 Owner Command Center
Company-wide health at a glance — as of connecting...
💰 Financial Pulse
UMS+VGP
Consolidated Revenue MTD
—
Target: connect accounting
CASH
Available Liquidity
—
Cash + credit − obligations
AR
Accounts Receivable
—
Total outstanding
AP
Accounts Payable
—
Due next 30 days
⚙️ Operations Pulse ● Live via ERP
UMS
Active POs Today
—
Open purchase orders
UMS
Inventory Items
—
Available for sale
UMS
Active Drivers Today
—
Clocked in
COMP
Compliance Exceptions
—
Open issues
🔴 Owner Attention Required
No Owner-Level Exceptions
Items appear here only when predefined thresholds are crossed. Keep this empty.
🔗 Connected Systems
● UMS ERP
● Ops Dashboard
● Command Center
● AI Tracker
○ Accounting (pending)
○ Bank Feed (pending)
○ VGP CRM (pending)
💰 Finance Command Center
Cash, AR/AP, P&L, and 13-week forecast — UMS & VGP separately and consolidated
⚠️ Action Required: Finance data requires accounting system access (QuickBooks / Xero / Wave) + bank API. Assign Finance Lead to provide credentials.
🏦 Cash & Liquidity — UMS
Bank Balance
—
Available Liquidity
—
🏦 Cash & Liquidity — VGP
Bank Balance
—
Available Liquidity
—
📥 Accounts Receivable Aging
| Entity | Current | 1–15 Days | 16–30 Days | 31–60 Days | 61–90 Days | 90+ Days | Total | DSO |
|---|---|---|---|---|---|---|---|---|
| UMS | — | — | — | — | — | — | — | — |
| VGP | — | — | — | — | — | — | — | — |
| Combined | — | — | — | — | — | — | — | — |
📅 13-Week Rolling Cash Forecast
| Week | Starting Cash | Collections | Other Inflows | Inventory Purchases | Payroll | OpEx | Ending Cash (Expected) | Conservative | Aggressive |
|---|---|---|---|---|---|---|---|---|---|
| Week 1 (Sep 22) | — | — | — | — | — | — | — | — | — |
| Week 2 | — | — | — | — | — | — | — | — | — |
| Week 3 | — | — | — | — | — | — | — | — | — |
| ⏳ Weeks 4–13 load after accounting connector is wired | |||||||||
📊 P&L Summary — UMS MTD
| Gross Revenue | — |
| COGS | — |
| Gross Profit | — |
| Operating Expenses | — |
| Net Operating Profit | — |
📊 P&L Summary — VGP MTD
| Gross Revenue | — |
| COGS | — |
| Gross Profit | — |
| Operating Expenses | — |
| Net Operating Profit | — |
📦 UMS Purchasing & Supplier Command Center
Purchase performance, supplier scorecard, open POs, and inbound shipments
Purchases Today
—
Dollar value of POs opened
Purchases MTD
—
Month-to-date
Open POs
—
Unfulfilled purchase orders
Expected Gross Profit
—
On current open inventory
Inbound Shipments
—
Expected this week
QC Rejection Rate
—
Last 30 days
📋 Open Purchase Orders
| PO # | Supplier | Items | Units | Cost | Expected Margin | Created | Expected Arrival | Status |
|---|---|---|---|---|---|---|---|---|
| ⏳ Loading from ERP... | ||||||||
🏅 Supplier Scorecard
| Supplier | Vol MTD | Gross Profit | Avg Margin | QC Reject % | Fill Rate | Lead Time | Compliance | Concentration | Grade |
|---|---|---|---|---|---|---|---|---|---|
| ⏳ Loading from ERP... | |||||||||
🚛 Inbound Shipments & Expected Arrivals
| PO # | Supplier | SKUs | Expected Arrival | Carrier | Cost | Status |
|---|---|---|---|---|---|---|
| ⏳ Loading from ERP... | ||||||
💊 VGP Sales & Customer Command Center
Revenue, pipeline, customer economics, and sales team performance
⚠️ Action Required (Reymark): VGP sales data source not yet connected. Provide CRM access or Google Sheet ID to wire this tab.
VGP Revenue Today
—
VGP Revenue MTD
—
Gross Margin %
—
Pipeline Value
—
Active Customers
—
Quote-to-Order %
—
🔄 Sales Pipeline
—
Lead
—
—
Qualified
—
—
Quoted
—
—
Negotiating
—
—
Won
—
⏳ Pipeline data loads after VGP CRM is connected
👤 Top Customer Economics
| Customer | Revenue MTD | Gross Profit | Margin % | AR Balance | DSO | Order Freq | Status |
|---|---|---|---|---|---|---|---|
| ⏳ VGP data connector needed | |||||||
🧑💼 Revenue & Profit by Salesperson
| Salesperson | Revenue MTD | Target | vs Target | Gross Profit | Margin % | Orders | Avg Order Value |
|---|---|---|---|---|---|---|---|
| ⏳ VGP data connector needed | |||||||
🏭 Inventory Command Center
Live inventory from OTC + ROTC stock sheets — procurement inflow + sales outflow
Total Units in Stock
—
OTC + ROTC combined
OTC Units
—
— products
ROTC Units
—
— products
Products Tracked
—
Active SKUs
Procurement Inflow
—
Import + Driver Buckets
Sales Revenue
—
— total orders
📦 Top Products by Stock Quantity
| # | Product | Type | Mint | Dinged | Dmg | Total |
|---|---|---|---|---|---|---|
| ⏳ Loading from sheet... | ||||||
✅ Condition Breakdown
| Category | Mint | Dinged | Dmg | Total |
|---|---|---|---|---|
| Loading... | ||||
Condition mix (all stock)
■ Mint —
■ Dinged —
■ Dmg —
📤 Sales Channels
| Bulk Orders (UMS + VGP) | — | — |
| — Delivered | — | |
| E-Commerce (UMS) | — | — |
| — Amazon | — | — |
| — Shopify | — | — |
| 📥 Procurement | — | |
| — Import (mail-in) | — | |
| — Driver Buckets | — |
🚚 Operations, Warehouse & Fulfillment
Order pipeline, dispatch, receiving, and warehouse performance
🔄 Order State Machine — Today
—
Received
Orders
—
Verified
Orders
—
Allocated
Orders
—
Picked
Orders
—
Packed
Orders
—
Shipped
Orders
—
Delivered
Orders
Avg Order-to-Ship
—
Hours (target: <24h)
On-Time Shipment %
—
This month
Order Accuracy %
—
No errors
Returns This Month
—
Count + rate
Active Drivers Today
—
Clocked in
Buckets Scanned Today
—
Dispatch pickups
⏱ Stuck Orders & Backlog
| Order # | Customer | Stage | Time in Stage | Value | Reason Stuck | Owner | Action |
|---|---|---|---|---|---|---|---|
| ⏳ Loading from ERP... | |||||||
🚗 Driver Activity — Today
| Driver | Status | Clocked In | Pickups | Buckets | Cash Collected | Last Activity |
|---|---|---|---|---|---|---|
| ⏳ Loading from ERP... | ||||||
📋 Compliance & Licensing Control Tower
Every license, credential, qualification, and compliance exception in one place
⚠️ Compliance cannot depend on memory. This register must be populated by Myrille / Finance Lead with all active licenses, registrations, and vendor qualifications.
🔔 Automated Alert Schedule
180 days — Renew
120 days — Document
90 days — Escalate
60 days — Action required
30 days — Critical
14 days — Owner alert
7 days — Emergency
EXPIRED — Block
Automated warnings fire at each threshold. Escalation continues until renewal is confirmed.
📜 License & Credential Register
| Entity | State | License Type | License # | Status | Effective | Expires | Owner | Renewal Due | Documents |
|---|---|---|---|---|---|---|---|---|---|
| UMS | — | Business License | — | To be entered | — | — | Myrille | — | — |
| VGP | — | Pharma License | — | To be entered | — | — | Myrille | — | — |
| + Add all active licenses, DEA registrations, state pharmacy boards, business licenses, and vendor qualifications | |||||||||
✅ Party Qualification Status
| Party | Type | Entity | Status | Qualification Date | Expiry | Restrictions | Documents |
|---|---|---|---|---|---|---|---|
| Enter approved customers, vendors, and counterparties with their qualification status | |||||||
🚨 Compliance Exceptions
No Compliance Exceptions
Exceptions appear here automatically once the register is populated and thresholds are defined.
👥 People, Management & Accountability
Employee scorecards, management performance, and key-person risk
Total Employees
—
Active headcount
Clocked In Today
—
Active right now
Late Tasks
—
Past deadline
Owner Interventions
0
This week (target: 0)
📊 Employee Scorecard
| Employee | Role | Dept | Tasks Open | Tasks Late | Clock-In Today | Performance | Escalations |
|---|---|---|---|---|---|---|---|
| ⏳ Loading from ERP... | |||||||
🏆 Management Scorecard — Responsibility Matrix
| Manager | Area | Department KPI | Deadlines Missed | Critical Issues Open | Repeated Issues | Forecast Accuracy | Owner Escalations |
|---|---|---|---|---|---|---|---|
| Myrille | Cross-company program | — | — | — | — | — | — |
| Ernesto | UMS Purchasing / Ops | — | — | — | — | — | — |
| Reymark | VGP Sales | — | — | — | — | — | — |
| EJ | QA / Controls | — | — | — | — | — | — |
⚠️ Key-Person Risk
| Function | Primary Owner | Backup | SOP Documented | Training Status | Risk Level |
|---|---|---|---|---|---|
| UMS Purchasing / Inventory | Ernesto | — | Partial | — | Medium |
| VGP Sales / CRM | Reymark | — | Partial | — | Medium |
| Cross-company Program | Myrille | — | No | — | High |
| Finance / Accounting | UNASSIGNED | — | No | — | Critical |
| Technical / ERP | AI (OpenClaw) | — | Yes | — | Low |
🎯 Strategic Projects
Major initiatives, nationwide expansion, and milestones
📌 Active Strategic Projects
| Project | Owner | Lead | Objective | Start | Deadline | % Complete | Budget vs Actual | Blockers | Risk | Next Action |
|---|---|---|---|---|---|---|---|---|---|---|
| Owner Independence Dashboard | Austin | Myrille | Full owner-independence operating system live | Sep 19 | Oct 1 | ~20% | — | Finance connector, VGP data | High | Wire UMS ERP tabs |
| Nationwide Expansion | Austin | — | Post-dashboard scale to new markets | Oct 1+ | TBD | 0% | — | Dashboard acceptance first | Pending | Complete dashboard first |
| UMS ERP — Phase 3 | EJ | Ernesto (AI) | VGP integration + financial connectors | Sep 21 | Sep 30 | 40% | — | VGP data source | Medium | ERP staging → live |
🗺 Nationwide Expansion — Market Rollout Units
Expansion Begins After Oct 1 Dashboard Acceptance
Each city/market will appear here as a trackable rollout unit once the dashboard is accepted by ownership.
📈 Forecasting
30/90/180/365-day revenue, profit, cash, inventory, and headcount forecasts
⚠️ Forecasting accuracy requires historical actuals from accounting. Connect the accounting system first, then forecasts auto-populate.
📊 Revenue Forecast — Expected / Conservative / Aggressive
| Horizon | Expected Revenue | Conservative | Aggressive Growth | Gross Profit (Exp) | Operating Profit (Exp) | Cash Position (Exp) |
|---|---|---|---|---|---|---|
| 30 Days | — | — | — | — | — | — |
| 90 Days | — | — | — | — | — | — |
| 6 Months | — | — | — | — | — | — |
| 12 Months | — | — | — | — | — | — |
💼 Working Capital Requirement at Revenue Scenarios
| Monthly Revenue Target | Inventory Required | AR Float | Working Capital Needed | Current Gap | Financing Required |
|---|---|---|---|---|---|
| $2M / month | — | — | — | — | — |
| $3M / month | — | — | — | — | — |
| $5M / month | — | — | — | — | — |
| $10M / month | — | — | — | — | — |
🎯 Forecast Accuracy (Actual vs Forecast)
Accuracy Tracking Begins After First Forecast Period
Repeated misses by manager will appear here to improve predictability over time.
⚠️ Risk & Exceptions
Universal incident tracking — P0 Critical to P3 Low — with owner, deadline, and corrective action
🔴 P0 Critical — Immediate Owner Action Required
No P0 Critical Exceptions
Items appear here when critical thresholds are crossed. Ideal state is always empty.
🟡 P1 High — Management Resolution Required
P1 HIGH
Technology
Sep 21, 2026
Owner Independence Dashboard — Finance & VGP connectors not yet wired
Dashboard build in progress. Finance tab requires accounting system access. VGP tab requires Reymark to provide data source. Deadline: Oct 1, 2026.
P1 HIGH
People
Sep 21, 2026
Finance / Accounting Lead — Not Yet Assigned
Austin's directive requires immediate assignment of a Finance Lead responsible for bank, accounting, AR/AP, P&L, balance sheet, cash forecast, and intercompany reconciliation.
🔵 P2 Medium — Management Work Queue
| Category | Issue | Owner | Opened | Due | Status |
|---|---|---|---|---|---|
| Compliance | License register not yet populated | Myrille | Sep 21 | Sep 25 | Open |
| Technology | VGP data source — awaiting Reymark | Reymark | Sep 21 | Sep 23 | Open |
🏆 Owner Independence Score
0–100 composite score: 0–69 owner-dependent · 70–84 partial · 85–89 near-ready · 90+ owner-free
Current Owner Independence Score
5
/ 100
Score Breakdown
Owner Interventions (25%)
—
Delegated Authority Coverage (15%)
—
SOP Coverage (15%)
—
Key-Person Redundancy (10%)
—
Data Visibility (15%)
—
Management Execution (10%)
—
Forecasting / Predictability (5%)
—
Control Health (5%)
—
📖 Score Interpretation
| Range | Status | What It Means | Owner Role |
|---|---|---|---|
| 0–69 | Owner Dependent | Operations cannot function without frequent owner involvement | Hands-on daily operations |
| 70–84 | Partially Independent | Most routine decisions delegated; some areas still require owner | Weekly check-ins + exceptions |
| 85–89 | Near Ready | System is almost self-managing; minor gaps remain | Monthly strategic oversight |
| 90–100 | Owner Free ✅ | Management resolves all routine issues without owner intervention | Chairman / strategic only |
💰 Recommended Management Bonus Gates — $30,000 Pool
| Gate | Date | Pool | Requirement | Status |
|---|---|---|---|---|
| Gate 1 Production Acceptance | Oct 1, 2026 | $18,000 (60%) | Core dashboard live; P0/P1 metrics live and reconciled; owner can use without manual reporting | In Progress |
| Gate 2 14-Day Stability | Oct 15, 2026 | $7,500 (25%) | No critical defects; syncs reliable; management uses daily; uptime ≥99.5% | Pending |
| Gate 3 Independence Validation | TBD | $4,500 (15%) | Owner remains out of routine ops for defined test period using dashboard only | Pending |
Allocation: Myrille $9,000 (30%) · Ernesto $7,500 (25%) · Reymark $7,500 (25%) · EJ $6,000 (20%)